Party rental costs in Los Angeles depend on the size of your event, the type of occasion you are hosting, and the location of your event in Los Angeles. Whether you are planning a backyard birthday party in Santa Monica, a graduation dinner in Pasadena, or a wedding reception in the San Fernando Valley, party rentals in Los Angeles are often one of the biggest parts of your event budget. 

In this guide, we will walk you through real party rental prices in a clear and simple way, so you can plan a beautiful event in LA without confusion. By the time you are ready to contact a rental company, you will already understand the costs and know exactly what to expect.

What Factors Affect Party Rental Costs in Los Angeles?

Before looking at prices, it is important to understand this first: party rental costs can change depending on several real-life factors that many people do not usually think about in the beginning. These are the main things that can make one rental quote very different from another.

1. Number of guests: the more guests coming to your event, the more chairs, tables, linens, and table settings you will need. Rental costs go up directly based on the number of people attending, which is why confirming your final guest count before placing your order is very important.

2. Type of event: A casual backyard birthday party in Culver City may only need folding chairs and basic tables, while a formal seated dinner in Pasadena may require Chiavari chairs and premium linens. The style and formality of your event will affect the type and quality of rental items you choose.

3. Rental items: standard white plastic folding chairs that cost around $2–$3 each are much cheaper than elegant gold Chiavari chairs that cost around $8.50–$9.45 each. When you multiply that price difference across 100 guests, your total chair rental cost can increase by hundreds of dollars. The specific rental items you choose have a major impact on your overall budget.

4. Delivery distance: Most party rental companies in Los Angeles charge delivery fees based on the distance to your venue. For example, a delivery to Beverly Hills from a company located in Culver City will usually cost less than a delivery to a venue at the far end of the San Fernando Valley. 

5. Season and event date: The busiest wedding and event season in Los Angeles usually runs from May through October. Summer weekends often come with higher demand, lower availability, and sometimes higher pricing. Booking during slower seasons or on off-peak dates can help reduce rental costs.

Once you understand these factors, the price list below becomes much easier to understand. Now here are the actual numbers.

Party Rental Price List in Los Angeles

These are real Los Angeles market price ranges. Use them to create a realistic working budget before contacting any rental company.

Tables

Chairs

Linens & Table Covers

Tents & Canopies

Choosing the correct tent size for your guest count is something worth understanding on its own because the wrong size can leave guests feeling cramped or make you pay for extra space you did not need. Our tent rentals page will give you full quote in more detail.

Dance Floors 

All dance floor prices are charged per 4 ft x 4 ft section and do not include setup, removal, or installation supplies. Those services are available for an extra fee. A 12×12 dance floor needs nine sections, so using standard black vinyl would cost around $367. A 16×20 dance floor needs 20 sections, bringing the total closer to $816. A 20×24 dance floor needs 30 sections for around $1,224. If you expect more than 50 guests to dance at the same time, a 16×20 or larger dance floor helps people move comfortably without feeling crowded.

Bars & Serving Stations

Lighting

Patio Heaters

This is one of the rental items people most often forget to budget for in Southern California. Evenings in Los Angeles can feel warm in September but become very cold in March or April. Spring events, especially, can start with beautiful afternoon weather and quickly turn cold at night. That is usually when guests begin searching for heat. You should plan for heaters. They are not optional for a comfortable outdoor event in LA; they are simply part of the budget. We offer different outdoor heating options designed for Southern California weather conditions.

Average Party Rental Costs in Los Angeles

• Small backyard event: $500–$1,500

• Medium wedding/event: $5,000–$25,000

• Large event: $25,000+

How Much Do Party Rentals Cost for 100 Guests in Los Angeles?

Here is a realistic rental budget for a 100-guest outdoor event in Los Angeles, covering the essential rental items. This example reflects a typical backyard wedding or milestone birthday party, including seating, dining, and basic entertainment setup.

This estimate covers rental items only. Delivery fees, setup and teardown labor, security deposits, damage waivers, and extra accessories are usually charged separately and will increase the final cost. Always ask the rental company for a complete itemized quote, so you clearly understand every charge included in your total.

What's Typically NOT Included in Rental Pricing?

This is where many Los Angeles event hosts get caught off guard. The listed rental prices are only part of the full amount you may end up paying. Before finalizing your budget, make sure you also account for these additional costs.

Setup and teardown labor fees: If the rental company is responsible for setting up and removing the furniture and equipment, those services are usually charged separately from the rental items themselves.

Damage waivers or security deposits: Most rental companies require either a refundable security deposit or a damage waiver fee to help protect their rental inventory.

Generator fees: For outdoor events in Los Angeles without access to electricity, renting a generator is usually an extra cost that many people forget to include in their original budget.

Always request a fully itemized quote that clearly separates equipment costs, delivery fees, labor charges, and any additional expenses. Doing this helps you avoid unexpected costs later.

Tips to Save Money on Party Rentals in Los Angeles

1. Book early: Try to book at least 4 to 6 weeks before your event, and 8 to 10 weeks or more for summer weddings or holiday weekends. Booking early gives you better availability and helps you avoid expensive last-minute pricing.

2. Bundle your rentals: Renting tables, chairs, linens, and other items from the same company can often reduce the total cost compared to renting each item separately. Ask about package deals before placing your order.

3. Confirm your final guest count before ordering: Renting for 120 guests when only 90 attend means paying for 30 extra chairs and table settings that were never used. Always confirm your guest count before finalizing the order.

4. Avoid peak weekends if your schedule is flexible: In Los Angeles, events held on Thursdays or Fridays can sometimes cost less than Saturday events during busy wedding season.

5. Ask about unadvertised deals: Many rental companies offer package specials, seasonal discounts, or bundle pricing that may not appear on their websites. Asking a simple question like, "Do you have package options for events of our size?" can sometimes save you a surprising amount of money.

Final Thought

Planning an event in Los Angeles does not have to feel confusing when it comes to rental pricing. You now have a realistic idea of what rental items cost, what extra fees may be added, and how to properly budget for your event. The next step is simple: request a detailed quote based on your exact event needs. We at Del Rey Party Rentals works with event hosts and planners across Southern California every day, from small backyard parties to large weddings, and can provide a clear, itemized quote so you know exactly what your event will cost before making any commitment. Call 310.676.6363 or visit our website to get started.

Frequently Asked Questions

How much do party rentals cost in Los Angeles? Prices depend on the type and quantity of items you need. Basic folding chairs usually start at around $2–$3 each, while a full setup for 100 guests, including tables, chairs, linens, dinnerware, a tent, and a dance floor, typically costs between $1,940 and $2,870 or more before delivery and setup fees are added.

What areas does Del Rey Party Rentals serve? Del Rey Party Rentals serves Los Angeles and many areas across Southern California, including the San Fernando Valley, West LA, Culver City, Long Beach, Irvine, Orange County, and nearby locations. 

Chairs are the one rental item every single event needs, and somehow, they still end up being the one thing people do not think about early enough.

You probably already have the venue, the date, and the headcount. Then comes the chair question. Chiavari or folding? How many do I order? What does it actually cost? Well... you do not have to worry, we've got you.

We have been setting up events across Los Angeles since 2009, and we see this chair conversation come up every week. In this guide, we cover what we carry, what actually works for different events, and what to think through before you place the order.

What You Need to Know Before You Order Any Chair

See a lot of people pick chairs based on how they look in a photo. That is not the wrong instinct, but not the right one either.

The real question is who will be sittinWe g on them, where the event is, and how long guests will be seated. Once you talk through those three things with your rental company, the right chair becomes much easier to choose.

Take Chiavari chairs, for example. They look elegant in every photo, work for almost any formal event, and are the most-requested chair in Los Angeles. But if you put them on a backyard lawn in Bel Air or Malibu, those narrow legs can sink straight into the ground. Your guests end up sitting sideways during the ceremony, and nobody wants that.

Or take the opposite situation. Someone orders basic plastic folding chairs for a 40th birthday dinner, all in the name of saving money, and the setup ends up looking like a company picnic when the whole point was to make the evening feel special.

The chair sets the tone before anyone sits down. The question is just which chair fits the actual event, not the idea of the event.

Chiavari Chair Rentals in Los Angeles

Chiavari chairs are usually requested when people want seating to feel more dressed up. They have a slim frame, open back, light look, and come in finishes that match almost any event style.

At Del Rey Party Rentals, we carry Chiavari chairs in:

• Gold

• Natural, Fruitwood, Mahogany, Silver

• Black, White

Gold is the most common choice for Los Angeles weddings and milestone events. Black suits formal dinners, corporate galas, and darker setups. Fruitwood and Mahogany fit events with a warm look, like garden parties, outdoor estate weddings, or setups with wood tables and natural linens. White is for events where you want the chairs to stay clean and quiet because the flowers, linens, or decor already do enough.

Chiavari chairs look good, no question. But they are firm, so the cushion is not just decoration. For a short ceremony, most guests will be fine. For dinner, speeches, and a long reception, the cushion helps. People may not remember the exact chair they sat in, but they will remember if they were uncomfortable all night.

If your event is on grass, mention it before you book. Chiavari legs are narrow. On soft lawns in Malibu, Bel Air, Silver Lake, or the Hollywood Hills, they can sink into the ground. We see this often. Sometimes the fix is a solid floor under the chairs. Other times, a chair with a wider base works better.

That is why the surface matters as much as the style.

Folding and Specialty Chair Rentals in Los Angeles

Folding chairs are often underestimated. They are not the "cheap backup" people think. For many events, they are the right choice. Sometimes they are the smarter choice.

If your event is outside, kids are running around, the setup needs to move fast, or the ground is uneven, folding chairs can save you a lot. For outdoor chair rentals in Los Angeles, especially, plastic and resin are consistently the top requests, and for good reason.

Here is what we carry and when each one makes sense:

Plastic folding chairs, white or black, are the practical choice. Ideal for backyard parties, beach setups, graduations, school events, outdoor services, and big family gatherings. They do not sink into grass like narrow legs, are easy to move, and clean quickly. If your event has children, food, grass, or many people coming and going, these are the chairs you want.

Resin folding chairs feel a bit more dressed up than basic plastic without reaching Chiavari level. The white resin chair suits ceremonies, showers, and events that require a clean, simple look. If you want something better than plastic but not the Chiavari price, resin is a better option.

Wood folding chairs with padded seats come in natural, walnut, black, and white. They are for longer sitting, full dinners, ceremonies with speeches, garden setups, rustic weddings, or bohemian events. The padded seat is more than a nice extra; guests notice the difference after sitting for a while. The walnut finish pairs well with farm tables, greenery, and warmer linen colors.

Mid-Century Modern Oak Folding Chair. This one has more character. It works when you want the chair to feel like part of the design, but you do not want the formality of a Chiavari. It pairs well with farm tables, natural linens, and softer event setups.

Vintage Palmer Snyder 1942 Folding Chair. This is not the chair for every event, and that is the point. If the venue already has a vintage, classic, or old-LA feel, this chair will work well. If the rest of the setup is modern or very polished, it may feel out of place.

Bar stools are essential if you have cocktail tables, highboys, or a bar area. People often forget to order them, leaving guests standing around high-tops for hours with nowhere to sit. Check our bar stool options.

If your event needs a lounge area, cocktail space, or VIP section, we also carry lounge furniture, sofas, love seats, ottomans, and full groupings in black, gold, silver, and white. Browse lounge furniture rentals to see what we have. 

Children's chairs are important if kids are coming. Adult folding chairs are too big and not the safest or most comfortable choice. We carry chairs made for smaller frames. Do not skip this item if you are setting up a kids' table.

Before you decide, think through a few things:

• Is the surface grass, pavers, concrete, sand, or a solid floor?

• Will older guests or anyone with mobility needs be there?

• How long will guests actually be seated?

• Is the event formal, casual, or somewhere in between?

That is usually where the right chair starts to show itself. For more information, check out this guide on how to plan a wedding.

How Many Chairs to Order and When to Book

Order one chair for each confirmed guest, plus a few additional chairs.

Seating arrangements rarely match the guest list exactly. Guests may avoid the front row, reserve seats for family, or move chairs for accessibility. Vendors may also require seating, and unexpected attendees can further impact the chair count.

A practical guideline is to order 5 to 10 percent more chairs than your confirmed guest count. For 100 guests, order 108 to 112 chairs. The additional cost is minimal, and it prevents the inconvenience of running short on the event day.

If your ceremony and reception are at the same venue, you might be able to use the same chairs twice. But please do not assume that happens by itself. A chair flip needs time, crew, and a real gap between the ceremony and the next part of the event. If cocktail hour starts immediately and guests are still in the same area, there is no magic moment for 100 chairs to move.

We had a couple in Manhattan Beach thinking the ceremony chairs would automatically become reception chairs. Not quite. It worked, but only because we talked through the timing and built it into the setup plan. Tell us early if you want to reuse chairs, not when the first row is already seated.

When to book: April through June is the busiest stretch for event rentals in Los Angeles. October is close behind. Gold Chiavari chairs in large quantities go fast. For spring and fall events, six to eight weeks out is the minimum. For weddings and milestone events, three to four months gives you a better chance of getting the chair style and count you actually want.

Chair Rental Prices in Los Angeles

Here are the actual rental rates from our 2026 inventory, straight from the catalog:

Chiavari Chairs

• Gold Chiavari: $8.50 per chair

• Natural, Fruitwood, Mahogany, Silver: $9.45 per chair

• White, Black: $10.75 per chair

Folding Chairs

• Plastic Folding (white or black): $2.75 per chair

• Resin Folding (white or black): $4.25 per chair

• Wood Folding with Padded Seat (natural, walnut, black, white): $4.75 per chair

• Mid-Century Modern Oak: $5.50 per chair

• Vintage Palmer Snyder 1942: $7.50 per chair

These are per-chair rates. Delivery, pickup, and setup are separate and quoted based on your zip code, site access, and order scope. Setting up, placing and arranging chairs is available at additional cost and must be arranged in advance. Our minimum order for delivery is $250, not including fees.

One thing you might miss when comparing quotes: a lower per-chair rate with separate delivery and setup fees can easily end up higher than a full-service quote. Get the full invoice total before you decide.

Need tables too? Browse our full table and chair rentals in Los Angeles to build your complete setup in one order.

Browse the complete chair and bar stool inventory to see every option we carry.

Get Your Chair Rental Quote from Del Rey Party Rentals

When you reach out, bring your guest count, your event date, your venue address, and whether you need delivery only or delivery with setup. That is enough for us to give you a clear quote.

Whether you need party chair rentals for 30 guests on your we or event chair rentals for 300, we carry what fits, and we will help you figure out which chair that is.

Set up means our crew places the chairs for you, so please mention that early. It is not something to figure out when the truck is already at the venue.

Call us at 310.676.6363 during business hours, Monday through Friday 9 AM to 5 PM, Saturday 9 AM to 2 PM, or browse and build your order anytime.

We have been doing this in Los Angeles since 2009. If you are not sure which chair fits your setup, just ask. That is exactly what we are here for.

Frequently Asked Questions About Chair Rentals in Los Angeles

Do you handle outdoor events? Yes, and we do it across Los Angeles all the time. Backyards in Bel Air, rooftops in Downtown, garden venues in Pasadena, beachside setups, and private homes. For outdoor events, the chair choice matters. Plastic and resin folding chairs usually handle grass and uneven ground better than Chiavari chairs because Chiavari legs are narrow and can sink on soft surfaces. Tell us what kind of venue you have when you request a quote, and we'll steer you the right way.

Can I change my order after booking? Adding items is usually fine up until a few days before delivery, as long as the items are still available. Cutting items close to the date is where it gets tricky. Reductions may mean losing that part of your deposit, depending on the timing. The better move is to lock in your core count early, then add as your guest list gets clearer. That is much easier to manage.

What happens if something gets damaged? Rental items are your responsibility from delivery to pickup. We offer a damage waiver at 6.25% of your order total, and it covers accidental damage during normal use. It does not cover missing items or misuse. Anything outside the waiver gets billed at replacement value. It is optional, but if you are placing a large chair order, it is worth considering.

Planning a wedding in Los Angeles is one thing. Making it memorable and making it look right in photos is another.

Most venues in Los Angeles are not as complete as they first seem. Maybe there are chairs, but what about the décor? Bar setup, linens, glassware? Those are the pieces that turn an empty space into a wedding.

I have seen couples ignore those little details early on, then feel the pressure later when the date is close and the list is still not complete. That is why in this guide, I am going to walk you through planning your wedding rentals in Los Angeles the best way.

What Wedding Rentals in Los Angeles Actually Cover

Yes, you are thinking about tables and chairs. That is where most rental lists start. But once you begin planning the actual setup, the list usually gets longer. Linens. Glassware. Dinnerware. Bars. Lounge furniture. Dance floors. Tents. Heaters. Lighting. Sometimes even staging or other pieces the venue does not provide. 

Your venue and guest count tell you where the list starts. Everything else builds from there. 

What Wedding Planning in Los Angeles Really Looks Like 

Los Angeles is a big city, and weddings here usually come with a certain level of expectation. People want the day to look beautiful, feel smooth, and carry that sense of elegance the city is known for. But once the venue is booked, the real planning starts.

Popular venues can book 12 to 18 months in advance during peak season, which runs from April through October. Spring and fall usually go first because the weather is easier, the light is better, and guests are more comfortable.

Then Los Angeles starts acting like Los Angeles.

Traffic alone can throw the whole day off. If your ceremony is in Pasadena and your reception is Downtown, that is 25 miles of freeway, timing, and parking. It does not sound like much when you first say it. On a wedding day, it is. One delay can turn into another. People can get stuck or arrive late. Which may make the schedule start slipping.

Meanwhile, parking can become a problem all by itself. Some venues charge extra for valet. Some barely have street parking. Others are in areas where rideshare prices jump the second another event gets out, so even getting to the venue starts costing more than people expected.

Then there are permits and venue rules. Public parks and beaches need a city permit. Noise rules near residential neighborhoods can reduce the night shorter than you planned. A rooftop venue Downtown may give you the view you want, but it can also come with a strict elevator load-in window and a hard stop at the end of the night.

So even after the venue is booked, a lot still has to be figured out. The venue may look beautiful when you tour it, but it is still just the space. The tables, the chairs, the linens, the bar, the setup, all of that still has to come in after.

This is the real shift. Booking the venue feels big, and it is. But after that, the day still has to be built.

How Rental Pieces Shape Your Wedding Décor

A venue can look beautiful when you tour it and still feel plain on the wedding day. That comes down to the rental pieces. They are what take the space from a venue you booked to a wedding people actually walk into and feel.

Start with the tables. Most wedding tables are folding tables. That is normal, but it is also why linens matter so much. A floor-length linen covers the table and makes the setup great. If you are going with white linens, ask for an underlay. Otherwise, the table can show through the fabric, and that will show in your photos too. Cotton usually hangs better than polyester and looks cleaner on the table, and the price difference is usually small.

Chairs do the same kind of work. They are in every row, at every table, and in more photos than most people think. So if the chairs look wrong, the room can feel off even when the flowers and lighting are beautiful. Chiavari chairs work well in a lot of Los Angeles weddings because they look clean without taking over the space. Farm tables change the room in a different way. They bring people closer together, so dinner feels warmer and less stiff.

Then there is cocktail hour. If your guests do not have a place to sit, they usually stay near the bar or keep moving around. You can add a few lounge pieces where people can sit and talk. They stay a little longer. The same thing happens with the dance floor. If it is too small, people feel packed in. If it is too big, it can look empty. When the size is right, the reception feels better from the start.

And do not order right to your exact headcount. Give yourself a little room. Glasses can break. Napkins can end up on the floor. Guest counts can increase. It is much easier to trim an order before the cutoff date than try to add pieces when the wedding is already close.

Every rental piece changes the way the room looks and the way the wedding feels once your guests walk in.

When to Book Wedding Rentals in Los Angeles

Rentals usually come after the venue, photographer, and catering. That is normal. But they should not sit too long. Getting ahead of them early gives you time to look at the space properly, figure out what is missing, and build the order without rushing it. You can think through the setup, ask the right questions, and make changes while there is still room to make them.

If rentals get pushed too far down the list, that is when the pressure starts. You have less time to think through the order, less time to adjust it, and a better chance of ending up with second-choice pieces.

What Full-Service Wedding Rentals Actually Include 

Full-service wedding rentals mean the rental company does more than just drop items off. They deliver everything, set it in place, come back for pickup, and handle removal when the night is over.

That makes a big difference on a wedding day. You are not outside answering vendor calls while you should be getting ready or trying to solve rental problems in the middle of your own wedding.

At Del Rey Party Rentals, this is the part we handle for you. We’ve been serving Los Angeles events since 2009, so we know how much smoother the day feels when the rentals are handled properly. We deliver the order, set everything in place, and come back for pickup and removal after the event. What you book is what arrives, and it arrives ready for the job. You get to be present for your own wedding. 

Get Your Wedding Rental List Started 

Los Angeles gives you plenty of beautiful places to get married. That part is easy. The harder part is getting the setup right once you know the venue, the guest count, and what the space already gives you.

That is why the rental list cannot be built from a generic checklist. A backyard wedding does not need the same order as a rooftop reception, and a smaller guest list does not move the same way a bigger one does. The venue tells you what is already there. The guest count tells you how much still needs to come in. 

At Del Rey Party Rentals, we help couples sort that out early, before it turns into guesswork. Tell us where you are getting married, how many people you are expecting, and what kind of setup you want. We will help you build a rental list that fits the wedding you are actually having.

For the full LA event picture beyond weddings, see How to Plan an Event in Los Angeles.

Explore our full-service party rentals Los Angeles team for weddings of every size, or call us at (310) 676-6363 to get started.  

Frequently Asked Questions About Wedding Rentals in Los Angeles  

Do Los Angeles wedding venues include rentals? Most do not. Raw spaces, rooftops, private estates, and outdoor properties typically provide the space only. Always ask your venue coordinator exactly what is included before assuming anything is covered.

Can I make changes to my rental order after booking? Yes. Most rental companies allow adjustments up to a cutoff date before the event. It is always better to start with a larger order and trim it down once your final guest count is confirmed.

How much do wedding rentals cost in Los Angeles? It depends on your guest count and what the venue already provides. A basic order covering tables, chairs, and linens for 100 guests typically starts around $1,500 to $5,500. Specialty items like Chiavari chairs, farm tables, dance floors, and tents will push the total higher. 

Does the rental company handle delivery and setup? Not all of them do. Some drop items off and leave. Set up and breakdown are on you. But full-service party rentals in Los Angeles include professional delivery, setup, and removal so you are not managing logistics on your wedding day. Additional labor fees may apply. 

What happens if something gets damaged during the event? Most rental companies build a damage waiver into the order. Ask about this before you sign anything. It covers accidental breakage during normal use. 

Planning an event in Los Angeles requires organization, timing, and the right resources. Whether you're hosting a wedding, birthday, or corporate gathering, using professional party rentals in Los Angeles helps ensure everything runs smoothly.

For a complete overview, read: Party Rentals Los Angeles: Complete Guide for Events, Weddings, and Celebrations

Step 1: Define Your Event

Start by identifying your event type. This will determine your rental needs and overall setup.

Step 2: Choose Your Rentals

Select essential items such as tables, linens, and tableware.

Options include dinnerware and flatware for a complete dining setup.

Step 3: Plan Layout and Flow

A well-organized layout improves guest experience and prevents overcrowding.

Use tools like crowd control to maintain structure and flow.

Step 4: Create a Timeline

3 months before: Book rentals
2 weeks before: Finalize details
1 week before: Confirm delivery and setup

Frequently Asked Questions

Where can I find party rentals near me in Los Angeles? You can find reliable options at https://delreypartyrentals.com/

Do party rental companies deliver in Los Angeles? Yes, most companies offer delivery, setup, and breakdown services.

Start Planning Your Event

Visit https://delreypartyrentals.com/ or contact https://delreypartyrentals.com/contact-us to get started.

Different events require different setups, and choosing the right party rentals in Los Angeles depends on the type of event you're hosting.

For a complete planning guide, read: Party Rentals Los Angeles: Complete Guide for Events, Weddings, and Celebrations

Wedding Rentals in Los Angeles

Weddings require elegant and coordinated setups.

Popular options include chiavari chairs and linens, which help create a timeless and refined look.

Birthday Party Rentals

Birthday parties benefit from flexible and comfortable setups.

Options like bar stools and picnic tables create a more relaxed and social atmosphere.

Corporate Event Rentals

Corporate events require clean, organized, and professional layouts.

Using items like crowd control barriers helps manage guest flow and maintain structure throughout the event.

Food and Beverage Setup

No event is complete without proper food and beverage service.

Equipment like refrigerators and table setups with dinnerware ensure a smooth dining experience.

Plan Your Event

For reliable party rentals in Los Angeles, visit https://delreypartyrentals.com/ or contact https://delreypartyrentals.com/contact-us